Hybrid Events Executive

The Operations department is the heart and soul of the business that delivers excellent in-house and external customer service with innovative product delivery and experience, through cutting edge technology and on-site delivery.

The operations department has evolved over the last two years, and we are now delivering our events in-person, hybrid and digitally. The candidate we are looking for must have in-person and digital event experience.

The successful candidate will have excellent technical skills and be able to deep-dive into various platforms to get a full understanding how they work. He/She will also need to have excellent attention to detail, be able to multitask across various projects and be able to work in a fast-paced environment and manage stress well. The candidate will also be client facing and must be able to interact with a broad spectrum of people, including high levels of seniority.

Responsibilities:

  • Experience using various online platforms such as:
    • GoToWebinar
    • Streamyard
    • Swapcard
    • Hopin
    • Zoom
    • Teams
    • YouTube
  • Coordinate and manage event day production including rehearsing presenters where required, troubleshooting IT, and managing break-out rooms and virtual waiting rooms
  • Provide speaker and facilitator support and coordination including organising event rehearsals and troubleshooting IT issues
  • Proactively manage timelines for event deliverables which may include advertising and marketing materials, social media posts, and the backend setup of events on Zoom or other preferred digital platform
  • Gather technical requirements and conduct pre-event testing and configuration on digital platforms
  • Review and consolidate virtual event content (i.e. PowerPoint presentations) provided by facilitator(s) and speakers
  • Prepare and distribute any necessary materials for each event
  • Attend regular status calls for event planning and coordination
  • Identify, test, and implement technologies that will augment the event experience and maximise guest participation

Requirements:

  • Experience in managing live event production (in-person events & digital events)
  • Advanced knowledge and experience with online platforms
  • Advanced knowledge and experience with lighting, audio, video, and technical direction of live virtual events
  • Strong organisational skills and the ability to work under tight deadlines, multitask, and prioritise responsibilities
  • Ability to self-start and work independently under own direction and initiative
  • A passion for events and comfort working under tight deadlines
  • Exceptional self-starter, strong initiative, and attention to detail
  • Solid problem solving and time management skills
  • Ability to stay calm under pressure
  • Knowledgeable of up-to-date virtual event technologies, industry trends, and competition
  • Excellent interpersonal skills and communication (written and verbal) with the ability to effectively communicate to a wide audience
  • Knowledgeable of various digital platforms
  • Be able to travel if required

Expected Behaviours:

  • To be Proactive
  • To be Progressive
  • To be Positive
  • To be Productive
  • To be Profitable

Remuneration is R20,000.oo to R22,000 gross per month depending on experience.

Job Type: Full Time
Job Location: Cape Town

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