Accounts Payable Clerk

Responsible for the accounts payable function and the maintenance of a clean, accurate and complete accounts payable / purchase ledger function. Also responsible for the maintenance of the bank accounts and all disbursements (including travel advances and expense claims).

REQUIREMENTS:

  • Knowledge of general accounting procedures
  • Proficiency in data entry and management, with excellent MS excel skills
  • 1-3 years accounts payable and general accounting experience
  • Excellent attention to detail and accuracy
  • Problem solving skills
  • Ability to meet strict deadlines whilst maintaining accuracy
  • Ability to prioritise tasks, manage time efficiently and be flexible with tasks where necessary
  • Excellent ability to communicate at all levels
  • Ability to build key relationships within the overall Finance function and throughout the business
  • Ability to work in a fast paced, time sensitive environment where meeting tight deadlines is critical
  • The ability to use own initiative and act independently, making judgment calls where necessary
  • Drive and determination – results driven, yet empathetic and able to balance the possible conflicts that may arise from managing changing environments

 

CORE RESPONSIBILITIES:

Accounts Payable / Purchase Ledger

  • Processing of matched purchase order and invoice documents to accounting system
  • Enforcing the purchase order policy and guidelines
  • Ensuring invoices and expenses are correctly coded and authorised
  • Review and preparation of bi-weekly supplier payment runs
  • Reconciliation of supplier statements
  • Liaising with suppliers and ensuring adequate accruals for missing invoices
  • Maintain a clean and complete purchase ledger
  • Review of supplier aged analysis monthly for balance sheet review
  • Preparation of cash disbursements for weekly cash flow forecast
  • Establish strong working relationships within the business and with vendors
  • Maintain and manage petty cash transactions to ensure that petty cash use and records are maintained in an effective, up to date and accurate manner.
  • Verity that transactions comply with financial policies and procedures.
  • Reconcile and control staff loan accounts
  • Review and process expense reports for payment
  • Resolve any purchase order, contract, invoice, or payment discrepancies
  • Document and maintain accounts payable procedures
  • Assist with the annual audit

Bank

  • Updating the bank daily (in the accounting system)
  • Ensuring the bank is timeously reconciled
  • Loading new suppliers onto the banking portal
  • Transferring funds between bank accounts as necessary
  • Creating and managing payments to suppliers
  • Cross referencing payments made to the relevant supplier invoice
  • Ensuring that payments made are not duplicated
  • Maintenance and reconciliation of petty cash
  • Maintenance and reconciliation of expense reports and travel advances

Remuneration:  R17,000.00 gross per month

 

 

 

 

 

Job Type: Full Time
Job Location: Cape Town

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