Responsible for the accounts payable function and the maintenance of a clean, accurate and complete accounts payable / purchase ledger function. Also responsible for the maintenance of the bank accounts and all disbursements (including travel advances and expense claims).
REQUIREMENTS:
- Knowledge of general accounting procedures
- Proficiency in data entry and management, with excellent MS excel skills
- 1-3 years accounts payable and general accounting experience
- Excellent attention to detail and accuracy
- Problem solving skills
- Ability to meet strict deadlines whilst maintaining accuracy
- Ability to prioritise tasks, manage time efficiently and be flexible with tasks where necessary
- Excellent ability to communicate at all levels
- Ability to build key relationships within the overall Finance function and throughout the business
- Ability to work in a fast paced, time sensitive environment where meeting tight deadlines is critical
- The ability to use own initiative and act independently, making judgment calls where necessary
- Drive and determination – results driven, yet empathetic and able to balance the possible conflicts that may arise from managing changing environments
CORE RESPONSIBILITIES:
Accounts Payable / Purchase Ledger
- Processing of matched purchase order and invoice documents to accounting system
- Enforcing the purchase order policy and guidelines
- Ensuring invoices and expenses are correctly coded and authorised
- Review and preparation of bi-weekly supplier payment runs
- Reconciliation of supplier statements
- Liaising with suppliers and ensuring adequate accruals for missing invoices
- Maintain a clean and complete purchase ledger
- Review of supplier aged analysis monthly for balance sheet review
- Preparation of cash disbursements for weekly cash flow forecast
- Establish strong working relationships within the business and with vendors
- Maintain and manage petty cash transactions to ensure that petty cash use and records are maintained in an effective, up to date and accurate manner.
- Verity that transactions comply with financial policies and procedures.
- Reconcile and control staff loan accounts
- Review and process expense reports for payment
- Resolve any purchase order, contract, invoice, or payment discrepancies
- Document and maintain accounts payable procedures
- Assist with the annual audit
Bank
- Updating the bank daily (in the accounting system)
- Ensuring the bank is timeously reconciled
- Loading new suppliers onto the banking portal
- Transferring funds between bank accounts as necessary
- Creating and managing payments to suppliers
- Cross referencing payments made to the relevant supplier invoice
- Ensuring that payments made are not duplicated
- Maintenance and reconciliation of petty cash
- Maintenance and reconciliation of expense reports and travel advances
Remuneration: R17,000.00 gross per month