Responsible for the accounts payable function and the maintenance of a clean, accurate and complete accounts payable / purchase ledger function. Also responsible for the maintenance of the bank accounts and all disbursements (including travel advances and expense claims).

REQUIREMENTS:

• Knowledge of general accounting procedures
• Proficiency in data entry and management, with excellent MS excel skills
• 1-3 years accounts payable and general accounting experience
• Excellent attention to detail and accuracy
• Problem solving skills
• Ability to meet strict deadlines whilst maintaining accuracy
• Ability to prioritise tasks, manage time efficiently and be flexible with tasks where necessary
• Excellent ability to communicate at all levels
• Ability to build key relationships within the overall Finance function and throughout the business
• Ability to work in a fast paced, time sensitive environment where meeting tight deadlines is critical
• The ability to use own initiative and act independently, making judgment calls where necessary
• Drive and determination – results driven, yet empathetic and able to balance the possible conflicts that may arise from managing changing environments

CORE RESPONSIBILITIES:

Accounts Payable / Purchase Ledger

• Processing of matched purchase order and invoice documents to accounting system
• Enforcing the purchase order policy and guidelines
• Ensuring invoices and expenses are correctly coded and authorised
• Review and preparation of bi-weekly supplier payment runs
• Reconciliation of supplier statements
• Liaising with suppliers and ensuring adequate accruals for missing invoices
• Maintain a clean and complete purchase ledger
• Review of supplier aged analysis monthly for balance sheet review
• Preparation of cash disbursements for weekly cash flow forecast
• Establish strong working relationships within the business and with vendors
• Maintain and manage petty cash transactions to ensure that petty cash use and records are maintained in an effective, up to date and accurate manner.
• Verity that transactions comply with financial policies and procedures.
• Reconcile and control staff loan accounts
• Review and process expense reports for payment
• Resolve any purchase order, contract, invoice, or payment discrepancies
• Document and maintain accounts payable procedures
• Assist with the annual audit

Bank

• Updating the bank daily (in the accounting system)
• Ensuring the bank is timeously reconciled
• Loading new suppliers onto the banking portal
• Transferring funds between bank accounts as necessary
• Creating and managing payments to suppliers
• Cross referencing payments made to the relevant supplier invoice
• Ensuring that payments made are not duplicated
• Maintenance and reconciliation of petty cash
• Maintenance and reconciliation of expense reports and travel advances

Remuneration:  R17,000.00 gross per month